MRN as standard within 2 hours
We file your declaration in ATLAS-Export / AES and deliver the EAD/ABD with MRN as standard within 2 hours of data release – electronically to your forwarder or as PDF to the driver.
You send us the commercial invoice, packing list and exporter data – we prepare the EAD/ABD in ATLAS-AES, submit the MRN to your forwarder and monitor the exit confirmation through to the proof. If exit stays open in the system, we obtain the retro-active proof of exit. You receive the watertight proof of export for the VAT exemption under section 6 UStG.
What you get from us
We file the electronic export declaration in ATLAS-Export / AES, generate the EAD/ABD with MRN and forward it to your forwarder or driver. We monitor your open MRNs through to the electronic exit confirmation and deliver the proof to you as a PDF. If exit is not reported back via the system, we obtain the retro-active confirmation within the deadlines. On request we archive all documents in an audit-ready manner.
Why clients hand the EAD issuance to us
Active MRN monitoring
We track every open MRN through to the electronic exit confirmation and contact carrier or forwarder directly when exit is not reported within the usual time. You do not have to chase.
Retro-active proof on time
If exit confirmation stays open after 90 days, we apply for the retro-active proof of exit – with structured submission of alternative evidence under section 9 UStDV. The VAT exemption does not fall away.
Audit-ready archiving
On request we file EAD/ABD and exit confirmation in an audit-ready manner throughout the customs and tax retention periods. At the tax audit you have every proof immediately to hand.
18
digit MRN with barcode
2 h
standard until EAD/MRN delivery
10 00
procedure code definitive export
90 days
deadline for retro-active proof
How we deliver your EAD/ABD
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Data capture and consistency review
We capture the job data – exporter, consignee, country of destination, commodity code (CN/TARIC), value, weight, mode of transport, planned customs office of exit. We check consistency between invoice, packing list and transport document and clarify exporter status under the UCC. For non-EU sellers without an EU establishment we take on indirect representation.
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AES filing and MRN allocation
We file the declaration with procedure code 10 00 (definitive export) and submit it to the competent customs office of export at the exporter's place of establishment. Once accepted, AES generates the MRN and the EAD/ABD. We forward the document to your forwarder or driver – electronically via interface or as PDF, as standard within 2 hours of data release.
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Steering the customs office of exit
We steer the customs office of exit in your declaration deliberately – port of Rotterdam, Antwerp, Hamburg, Frankfurt airport, Schiphol, Liège or a road border. For sea and rail traffic, recording runs through structured AES messages without physical presentation. For road traffic into non-EU countries (Switzerland, UK, Norway) we make sure your driver has the MRN ready at the border customs office. For combined traffic with T1/T2 we handle the EAD after the transit procedure.
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Electronic exit confirmation and proof
Once the goods have physically left the customs territory of the Union, AES sets the electronic exit confirmation (Confirmation of Exit). We retrieve the proof via ATLAS and provide it as a PDF with MRN, date of exit and stamp of the customs office of export – as standard evidence under section 9 UStDV for tax advisor and tax audit.
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Retro-active proof when issues occur
If exit confirmation stays open 90 days after acceptance of the declaration, we apply for the retro-active proof of exit at the customs office of export. We submit the alternative evidence – receipt confirmation, transport document with arrival stamp, proof of payment, where applicable the import clearance proof – in structured form and close the procedure with subsequent confirmation of exit.
An EAD without exit confirmation is not proof of export. We deliver only when the confirmation is in the system – or the retro-active proof from the customs office of export is on file.
— CK Internationale Zollagentur – EAD reliability
Frequently asked questions
It is the same document under two names. ABD stands for Ausfuhrbegleitdokument (German), EAD for Export Accompanying Document (EU-wide, English). Identical content – with MRN, barcode and all relevant declaration data. You receive the PDF from us under both names.
For road traffic across non-EU borders (Switzerland, UK, Norway) the MRN must be present at the border customs office – we send it to your driver as a PDF for printing or digitally. For sea and rail traffic the recording runs entirely electronically through AES; the document does not have to travel physically with the container – the carrier or operator reports the exit data directly to the customs office of exit.
As a rule, the exit confirmation arrives within a few hours of physical exit. With groupage shipments, transhipments or carriers with delayed data reporting it can take days. We actively monitor your open MRNs and contact the carrier or forwarder directly when exit is not reported within the usual time. You do not have to chase.
After 90 days without confirmation of exit we initiate the retro-active proof of exit. You send us the alternative evidence – transport documents with arrival stamp in the non-EU country, receipt confirmation from the importer, proof of payment, where applicable the import clearance proof – we submit it to the customs office of export in structured form. The customs office then confirms exit retrospectively. Without this step you risk losing the VAT exemption.
No. The electronic exit confirmation based on the EAD/ABD is the standard evidence under section 9 UStDV. Plain EAD/ABD printouts without exit confirmation are not sufficient – they only show that the declaration has been accepted, not the physical exit. You always receive the proof from us with exit confirmation or with retro-active confirmation.
We charge a flat fee per declaration. Surcharges apply for multi-item declarations, retro-active processing, clarification cases or forwarder interface integrations. You receive a non-binding quote on request as soon as possible.
Yes. We file the export declaration at the German customs office of export and steer the customs office of exit in NL or BE. AES routes the exit confirmation back EU-wide to the German customs office of export. We coordinate the port slot with your forwarder. As a location in Emmerich/Rhine, we are reachable on the Rotterdam–Antwerp corridor on a same-day basis.